AP Invoice Automation that Ends inside Your ERP

E-Flow turns supplier invoices into verified AP execution data. It reads invoice documents, applies workflow logic, routes exceptions for human review, and synchronizes validated data into your ERP system.

90%Reduction in human time
50%Lower operational cost
<30 secEffective handling time
24/7Execution capacity

E-Flow AP Engine

Incoming

Supplier Invoice

PDF · Scan · Email · Upload · API

Invoice #
Supplier
PO refs
Line items
Active

E-Flow AP Engine

Extract → Match → Validate → Route

PO
GRN
Tax
Duplicate
Verified

ERP Action

Structured AP data ready for controlled ERP sync

IFS
D365
SAP
Custom
PO matchedPartial GRNException routedERP synced

Example : Email Invoice to ERP Posting

Email invoice → E-Flow Bot → ERP posting

Programmatic AP flow from inbox to controlled ERP action.

Workflow example

The Problem is Not Invoice Capture

Manual AP flow

1Fragmented invoice intake
2Manual field capture
3Manual PO, GRN, tax, and duplicate checks
4Follow-up loops across finance and procurement
5Human-prepared ERP posting

E-Flow AP flow

1Existing intake channels remain
2Invoice context is extracted
3PO, GRN, tax, and duplicate checks run automatically
4Only exceptions go to AP users
5Verified AP data syncs into ERP

Built for The Reality of Enterprise AP

Multi-PO invoice handling

One supplier invoice can match multiple purchase orders.

InvoicePO 10231PO 10288PO 10314

Partial GRNs supported

Split or progressive goods-receipt matching stays traceable.

PO qty: 1,000GRN 1: 400GRN 2: 350Pending: 250

Duplicate and mismatch detection

Risk signals are flagged before ERP sync.

Duplicate riskTax mismatchMissing PO

Human-in-the-loop control

AP users review judgment-heavy invoices only.

Auto-clearReview queueEscalate

ERP synchronization

Validated invoice data moves through controlled ERP sync.

Validated invoiceApproval stateERP-ready entry

Traceable AP execution

Every invoice keeps an auditable execution trail.

CapturedValidatedReviewedSynced

Before and After E-Flow

Before E-Flow

  • Invoices handled manually from document to ERP
  • AP users cross-check invoice data repeatedly
  • Multi-PO invoices slow down processing
  • ERP upload still depends on human effort
  • Workload is constrained by office-hour capacity

After E-Flow

  • Invoices are captured, understood, and validated
  • Humans review only where control is needed
  • Multi-PO handling becomes a workflow capability
  • Validated data synchronizes into the ERP system
  • Processing can continue in a 24/7 operating model

Invoices are Workflow Intelligence

Live AP signal

1,248

Invoices processed today

7.8%

Exception rate

42

Pending AP review

1,183

ERP synced

Top exception types

Partial GRN78%
Tax mismatch56%
Duplicate risk34%
Missing PO26%

Works with Your ERP

Supplier invoices

PDFScanEmailUploadAPI

E-Flow AP Automation

Extracts, validates, routes exceptions, and prepares AP data for controlled ERP sync.

POGRNTaxDuplicateException

ERP systems

IFSD365SAPOracleCustom ERP

A Practical Implementation Path

01

Review the current AP workflow

Map intake, PO matching, rules, exceptions, and ERP posting.

ReviewRules
02

Configure E-Flow around the real process

Set fields, business rules, reviewer checkpoints, and sync paths.

FieldsSync
03

Run controlled validation with AP users

Test invoices, edge cases, review queues, and tuning.

UATTuning
04

Go live and scale the workflow

Track outcomes and expand AP workflow coverage.

Go liveScale

Start with One AP workflow. Prove The Value. Then scale.

Book an AP Workflow ReviewCase studies